PROJECT ASSISTANT

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Nashua (Pty) Limited has two vacancies for Project Assistants, reporting to the MPS Manager, Programme Management Office.

JOB PURPOSE:
• Reporting Targets
• To assist the planning and managing of one or more internal and external Project processes and procedures within the PMO Team, either directly or with Franchises.
• To ensure that programmes and projects are delivered on-time and within budget.
• To effectively assist planning the resource allocation within a project and align stakeholders, pre- and post-sales team to new projects.
• Plan the resource allocation of the Project Support staff
• Monitor and report on the resource utilisation of the Project Team
• Effectively assist by managing milestones within a project and escalate where required
• This role requires the Project Assistant to be based at Nashua (Pty) Limited with travel to sites across South Africa, Southern Africa and Africa.

REQUIREMENTS:
• Minimum matric and relevant qualification.
• Must be highly motivated and results driven.
• They must be innovative in their approach to problem identification, solution development and delivery
• Must be process driven, with an analytical/logical approach to business tasks/needs.
• Must be able to monitor report and present on the development of Project Management at a Project Specialist level and provide monthly analysis reports of such progress.
• They must have excellent planning skills and the ability to identify and manage the critical path on their assigned projects
• Advanced user of Microsoft Project
• Proficient in Microsoft Excel
• Prince2 Foundation – Practitioner and or PMBOK – Practitioner (advantage)
• Extensive experience in a Project Coordinator role
• Understanding of the technical and business concepts surrounding the following areas (advantage):
– Enterprise content management
– Print fleet management
– Print management
– Workflow solutions
– Capture solutions

DIMENSIONS:
• A member of the Project Management Team.
• An assistant role within Solution Services to manage, assist and develop the evolution of Project Management to meet the PMO Team core objectives.
• Assist sales, pre-sales and post-sales team with the promotion of Project Management
• Work within the best practices defined by the Programme Management Office (PMO)
• Consistently demonstrate effective project planning, delivery and communications
• Manage and control multiple internal and external projects
• Effectively and consciously manage the project specialists expectations
• Provide accurate project status reports for internal and external stakeholders
• Assist the Pre- and Post-Sales resources with any other project tasks as required
• Able to work in a continuous changing environment
• Able to meet project deadlines

COMMUNICATIONS AND WORKING RELATIONSHIPS
• Professional attitude, excellent communications skills written, orally and verbally and have the ability to communicate effectively with people at all levels
• Must have the ability to develop, motivate, lead and coordinate teams.
• They must have exceptional customer liaison skills and be comfortable presenting at board-room level.
• Ability to recognise conflict situations and deal with them effectively
• A professional presence, vocabulary and communication skills are essential

If you are interested in this vacancy please submit your CV to Matshepo Mlaba, Human Resources, Matshepo_mlaba@nashua.co.za. Please indicate which position you are applying for.
Should you not hear from us 2 weeks after submitting your CV, please take it that your application has not been successful.

CONSUMABLES SALES SPECIALIST

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A vacancy exists at Nashua Kopano who are situated in Woodmead, for Consumables Sales Specialist, reporting to the Sales Manager.
Requirements:
• Minimum of two year experience of direct selling and telesales.
• Must be self-motivated and must portray high levels of self-confidence.
• Must be able to multi task and deal with problems and challenges on an ongoing basis.
• Must be able to handle objections and create value for the company’s products and services in a highly competitive market.
• Must be able to identify “at risk” clients and make every effort to ensure the customer receives extra attention and service.
• Must have experience in closing new business.
• Must have an excellent telephonic manner.
• Must have excellent listening and communication skills.
• Must have a basic understanding of MS Word, Excel, and PowerPoint.

Duties: Some of which include:
• Customer Relationships
o Identify the correct contact people in the organisation responsible for the procurement of consumable products.
o Introducing new products to the Customers on an ongoing basis.
o Informing Customers of the latest changes in Technology.
o Giving customers the correct advice.
o Prepare professional quotes for all customers, showing cost comparisons and
savings between the OEM and the Compatible products.
o Identify any additional product or cross selling needs.
o Building close personal relationship with the customers.

• Customer Information – Data Base
o Updating the Customer personal details on the computer system whenever changes occur.
o Updating the organisation and all its subsidiaries, branches, offices, information on the computer system on a regular basis.
o Updating information on the opposition product range.

• Administration
o Preparing professional presentations and quotes for all Customers, showing cost comparisons, savings and recommendations for total solutions.
o Follow up on orders.
o Checking all orders to make sure information is correct.
o Notify Customers of cost increases and follow up on implementation.
o Checking and releasing of all customer back orders.
• Personal Development
o To be up to date on all product knowledge on all products at all times.
o To attend all courses that are offered to improve sales skills and product knowledge.
o To be professional, courteous at all times when dealing with customers.
o To be punctual.
This description is a general statement of required Major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.
If you are interested in this vacancy please submit your CV to Matshepo Mlaba, Human Resources, at Matshepo_mlaba.co.za. Please indicate which position you are applying for.
Should you not hear from us within 2 weeks of applying, please take it that your application has not been successful.

 

SOFTWARE SALES SPECIALIST – NASHUA GEORGE

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A vacancy exists at Nashua George for a Software Sales Specialist.

Purpose of Position

To acquire new business and grow software revenue through the Nashua, Ricoh and 3rd party software solutions.

Requirements:
• Minimum requirement Matric.
• Experience in solutions and technology environments with particular skills in software selling.
• Excellent negotiation skills.
• Excellent presentation, planning and organisation skills.
• Excellent communication skills – Verbal and Written.
• Knowledge of the office automation environment.
• Must be self-driven, innovative and a strong team player.
• Solid and proven technical knowledge of office automation management software, Multi Function products, printers and facsimile equipment.
• Nashua 3rd party software solutions experience. (Scannervision, Laserfiche, Equitrac).
• A+, N+ certified or equivalent advantageous.

Key Performance Areas
• Achieve 100% of monthly/annual Solution Sales Targets.
• Prepare and deliver solutions to clients.
• Manage accurate forecast commitments and pipeline.
• Build profitable client relationships.
• Manage Customer On-boarding & Account Management.

Duties: Some of which include:
• Acquire and on-board new clients.
• Ensure a Consultative approach to selling software solutions.
• Conduct a detailed needs analysis based on consultation.
• Engage pre- and post-sales support in order to provide clients with effective solutions.
• Prepare professional presentations and proposals, clearly highlighting their needs, the proposed solution, and the costs involved and the appropriate technology used.
• Maintain and manage relationships with future clients/strategic account management.
• Maintain a comprehensive and up to date knowledge of Nashua Ltd Software Solution products and technologies through attending training programs and regular review of technical documents.
• Engage in networking activity within the office Automation and Information Technology business community.
If you are interested in this vacancy please send CV and copy of ID to JP Botha at jp@nashuageorge.co.za. Please indicate which position you are applying for.

PABX SALES EXECUTIVE – NASHUA GEORGE

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Nashua George invites all interested applicants to apply for the position of PABX Sales Executive at their George office.

Requirements:

  • 1-2 years Sales experience will be advantageous
  • Experience in PABX with experience and knowledge of IP & VOIP
  • Panasonic & Siemens Experience and knowledge
  • Computer literate
  • Valid driver’s license and own reliable transport
  • Minimum Grade 12 required
  • Excellent telephonic and face to face customer relations skills / presentable / self motivated / well spoken

Key Performance Areas

  • Development and Maintenance of the existing PABX base
  • Development of new prospects
  • To achieve targets set by the Sales Manager
  • Customer relationship building including but not limited to customer visits

If you are interested in this vacancy please send CV and copy of ID to JP Botha at jp@nashuageorge.co.za. Please indicate which position you are applying for.

 

 

 

CCTV SALES EXECUTIVE – NASHUA GEORGE

 

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Nashua George invites all interested applicants to apply for the position of CCTV Sales Executive at their George office.

 

Requirements:

  • 1-2 years Sales experience will be advantageous
  • Experience in CCTV with experience and knowledge of cameras and installations
  • &nbs p;      Computer literate
  • Valid driver’s license and own reliable transport
  • Minimum Grade 12 required
  • Excellent telephonic and face to face customer relations skills / presentable / self-motivated / well spoken

Key Performance Areas:

  • Development and maintenance of the existing client base
  • Development of new prospects
  • To achieve targets set by the Sales Manager
  • Customer relationship building including but not limited to customer visits

If you are interested in this vacancy please send CV and copy of ID to JP Botha at jp@nashuageorge.co.za. Please indicate which position you are applying for.

 

MANAGEMENT SECRETARY

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A vacancy exists at Quince Capital in Woodmead for a Management Secretary, reporting to the Managing Director.

Purpose of Position:

Perform secretarial work for management including typing, spreadsheets, call screening and taking messages, filling, copying and other errands.

Overseeing and co-ordinating collections and deliveries. (mail and any other parcels)

Requirements:

  • Matric.
  • Must be able to answer telephone calls.
  • Good telephone skills – clear and understandable.
  • Knowledge and experience in Excel, Ms Word.
  • Logical and orderly approach to work.
  • Accuracy in the performance of duties.
  • Well presented.

Duties: Some of which include:

o Flights and travel arrangement bookings.

o Do typing for management as required.

o Do mailing to franchises via e-mail/mail merge or post.

o Binding of monthly management accounts.

o Coordinating and organise meetings.

o Collect visitors and other items from the Nashua reception.

o Screen all persons entering the office.

o Escort visitors to and from the respective meeting that, they are attending.

o Order and send flowers/fruit basket when necessary.

o Prepare spreadsheets for management when requested.

o Prepare Power Point presentations for management when requested.

o Collect and distribute newspapers and magazines to management.

o Organise management lunch on appropriate days.

o Call screening, message taking and rerouting calls when applicable.

o Arrange drinks and biscuits, lunch etc. for meetings as required.

o Do copying for management when required.

o Do faxing and filing for management when requested.

o Management of MD’s diary.

  • ADMINISTRATION ASSISTANCE

o Take delivery of parcels/letters on behalf of the company and distribute to the relevant individuals.

o Arrange for collections and deliveries on behalf of the company.

o Liaise with messenger on deliveries as required.

  • Order and manage the stock of courier bags and waybills and liaise with the courier company of deliveries.
  • Order and manage the stock of letterheads and envelopes office stationery.
  • Ordering of paper and toner.
  • Record cheques in cheque register and prepare them for banking, ensure done daily.
  • Banking to be given to company messenger on a daily basis.
  • Distribute cheques that are not to be banked, to the correct individuals.
  • Request purchase of office consumables from Pick n Pay.
  • Wrapping and making of Franchise gifts as requested.

This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.

If you are interested in this vacancy please submit your CV to Matshepo Mlaba, Human Resources, Matshepo_mlaba@www.nashua.co.za. Please indicate which position you are applying for.

Should you not hear from us 2 weeks after the closure date, please take it that your application has not been successful.

Senior Accountant Vacancy – Nashua Cape Town

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PURPOSE OF POSITION
Prepare accurate, reliable and timely franchise reviews and risk assessment that facilitates decision making. To assist with account reconciliations, customer queries and provides support to all internal and external customers. To provide relevant franchise related management information and risk reporting.

Requirements:
·         Excellent computer literacy (Word, Excel, Accpac ).
·         Ability to work under pressure.
·         Deadline driven and detail orientated.
·         High accuracy standards.
·         Good organisational and multi-tasking skills.
·         Good communication skills.
·         Good time management and prioritisation skills.
·         Knowledge of the business would be beneficial.

DUTIES AND RESPONSIBILITIES
·           Franchise assessment
o        Prepare accurate and reliable franchise finacials as per the agreed deadlines.
o        Identify improvements to reports, make recommendations as to new information and implement as approved/requested by business.
o        Develop automated reporting models where possible.

·           Risk management, control, reporting and compliance
o        Complete department risk assessment (business and fraud) and control analysis at least annually.
o        Complete a process and procedure assessment, maintain the standard operating procedure manual and look for opportunities to improve efficiencies within the  current process and control environment.
o        Regularly review and maintain official documents.

·           Customer support
o    Assist with resolving all customers’ (internal and external) queries are resolved quickly and professionally.
o    Maintain open relations with our customers, both internal and external.
o    Ensure strong communication with other departments in the company.
o    Ensure participation, if requested, in franchise, sales or management meetings.

·           Account reconciliations and queries
o    Reconcile franchise debtors accounts to supporting schedules.
o    Ensure that all reconciling items are cleared within the next month.
o    Assist in resolving franchise account queries timeously.

·           Ad-hoc tasks
o    To perform any reasonable assignment requested by management.

This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis.  It does not exclude other duties as assigned.

If you are interested in this vacancy please send your CV to lizetteb@nashuacapetown.co.za.

BUSINESS ANALYST

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A vacancy exists at Nashua (Pty) Ltd for a Business Analyst, in the interim this position will report to the Chief Information Officer until the manager has been appointed.

 

PURPOSE OF THE POSITION:

 

Responsible for the investigation, analysis, development, testing and implementation of new and changed systems as well as business processes that provide effective solutions for the company. Instrumental in analyzing and documenting business processes and requirements.

 

REQUIREMENTS:

 

  • Strong interpersonal, analytical and logical skills.
  • Sound technical awareness and understanding.
  • Strong written and oral communication skills with all levels of employees.
  • Be a self-starter with initiative and drive.
  • Ability to prioritise and action plans to meet deadlines.
  • Ability to listen and negotiate maturely.
  • Detail oriented.
  • Process re-engineering skills.
  • Functional understanding of a business i.e. ops, sales, finance, marketing, technology.
  • Assertiveness.
  • Ability to facilitate workshops.

 

KEY PERFORMANCE AREAS

 

  • Work with various business areas identifying, analyzing and documenting business requirements.
  • Document as-is and to-be processes, identifying the gap and subsequent business requirements.
  • Drive implementation of approved and prioritised business requirements
  • Implement change understanding the impact to the business ensuring continued operation.
  • Quality assurance of developments and changed processes.
  • Project manages smaller initiatives.

 

 

DUTIES AND RESPONSIBILITIES

 

  • Write quality Business Change Requests (BCR) and Business Requirement Specifications (BRS) by asking relevant questions, analyzing and documenting the requirements in sufficient detail, to ensure that customer expectations are met.
  • Delivery of quality project documentation within agreed upon timelines. This includes BCR, BRS, process flows and test documentation.
  • Evaluate, design, change and implement new business processes.
  • Pro-active identification and resolution of issues and risks which may impact on delivery.
  • Liaise, work with and provide information to all levels of employees.
  • Arrange and co-ordinate appropriate meetings to obtain the relevant detail for the BRS.
  • Ensure the functionality being delivered is as per the BRS by testing according to the BRS.
  • Ensure that additional requirements and scope changes are updated into the BRS.
  • Document processes for new initiatives and/or products to ensure know-how and consistency within the business.
  • Re-engineer existing processes to facilitate improvements within the business.
  • Drive implementation and deployment of signed off BRS and processes.

 

This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.

 

If you are interested in this vacancy you can send your CV to Matshepo Mlaba, Human Resources, Matshepo_mlaba@www.nashua.co.za. Please indicate which position you are applying for.

 

Should you not hear from us 2 weeks after the closure date, please take it that your application has not been successful.

CONTRACTS COORDINATOR

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A vacancy exists at Nashua Kopano, situated in Woodmead, for a Contracts Coordinator reporting to the Contracts Manager.

PURPOSE OF POSITION:

Ensure contract compliance within a designated client portfolio.

Ensure accurate discounting of deals and loading contracts in accordance with client’s specifications.

Maintenance of existing client base to ensure credits are minimized.

Maximize company returns by ensuring annual escalations are applied.

Portfolio management through contract analysis and maintenance.

 

REQUIREMENTS:

 

  • Matric.
  • AS400 experience will be an added advantage.
  • Deadline driven.
  • Able to work under pressure.
  • Good communication skills.
  • Team player.

 

DUTIES AND RESPONSIBILITIES

 

o   CONTRACT COMPLIANCE

  • Assess all contractual documentation to ensure they are legally correct and signed off correctly.
  • Ensure contracts have covered all requirements specific to Kopano.
  • Ensure all contractual support documentation requested by the finance company are supplied.

o   PORTFOLIO MANAGEMENT/CONTRACT ANALYSIS

  • Analysis and maintenance of client portfolio.
  • Assessment of client accounts.

o   DISCOUNTING AND ACCRUALS

  • Assessment of deal pack and calculation of value to be discounted.
  • Invoice demonstration transaction as set up by Sales Executives. Suspension and settlements of any upgraded contracts.
  • Process payments for settlement of upgrade machine or supplier invoices of goods supplied.
  • Compile the discounting schedules, attachment of addenda and agreements.
  • Reconcile the banking for the month and loading of banking details on the AS400.
  • Accruals – Recording all provisions that are reflected on the sale sheet.

 

o     LOADING OF NEW CONTRACTS

  • Loading of new information from the new deal onto the system, includes activation            of the contracts, adding rentals and service charges and all relevant information in             accordance with customer’s specifications.

 

o    CHECKING OF SALES SHEETS

  • When all the relevant information is processed regarding the sale, the same           information is then transcribed by sales coordinators onto the sales record sheet.             Once sales sheet is completed it is sent through to be checked and verified that the           deals are discounted correctly and that all information is correct.

 

o   LOAD AND MAINTAIN MPP’S

  • Load all new MPP’s onto the system where a claim is relevant.
  • Maintain and follow-up on all outstanding MPP’s.
  • Advice Sales Admin Manager of any rejected MPP’s.

 

  • MAINTENANCE OF EXISTING DEALS
  • Maintain and update contracts.
  • Maintain updates for schedules from relevant departments.

 

o   METER READINGS

  • Welcome new customers on board and ascertain if they have any problems.
  • Request confirmation of current meter readings.
  • Capture meter readings.
  • Update contract file.
  • Trace problem machines.
  • Phone for all missing readings.

 

  • MANUAL BILLING
  • Capture Jetline meter readings and phone customer for any missing readings.
  • Update any changes made e.g. Contact person or address changes.
  • Customer is billed.
  • Jetline spreadsheet prepared for credit to be passed on A3 and A4 readings.
  • Credit is passed to relevant invoice on Jetline billing.
  • Analyse cellular payments and do cost centre allocation.
  • Maintain cellphone and 3G non-payments.
  • Do reconciliations and request authorization for payment of company account.
  • CELLULAR PAYMENTS
  • Maintain payment on company account i.e. additions or resignations.

 

  • SETTLEMENTS
  • Prepare quotes for customers and franchises.
  • Ensure that original and correct vat invoices have been received for any payments to be made.
  • Check all amounts on settlements requisitions received have been provided for and are sufficient.
  • Load settlement details on AS400.
  • Complete Vat invoiced for settlement as requested by customer or franchises
  • Allocating and data input of direct deposits on AS400.
  • Suspend and settle the relevant contracts.

 

  • SERIAL NUMBER SWOPS
  • Serial number swop forms are received from Sales Coordinators or directly from Sales Manager. Ensure old machines have been collected and GRN’d. Swop is completed and correct bill of materials and meter readings are captured.
  • Ensure that swops where a rental contract with an outstanding settlement is required is delivered and processed by the finance company.

 

o   COLLECTION DOCKETS

  • Check on the system that new machine has been installed.
  • Verify with customer that old machine can be collected and confirm address & contact details for collection.
  • Process new collection dockets for upgrade machine.

 

o   COMPLETE AND DELIVER COPIES OF CONTRACTS

  • Supply copies of signed contracts to customers upon request.
  • Ensure all contracts are scanned and saved onto Laserfiche.

o   MAINTAINING ISO

  • Check that all job description are correct and maintained.
  • Submit Change request forms when updates need to be made.
  • Analyse job description and organigrams once every 6 months.

 

o   QUERIES FROM VARIOUS DEPARTMENTS

  • Maintain contracts and assist with queries.
  • Re-invoice any invoices incorrectly billed.

 

This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as

If you are interested in this vacancy you can send your CV to Matshepo Mlaba, Human Resources, Matshepo_mlaba@www.nashua.co.za. Please indicate which position you are applying for.

Should you not hear from us 2 weeks after the closure date, please take it that your application has not been successful.

Nashua Winelands – Software Sales Specialist

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A vacancy exists at Nashua Winelands for a Software Sales Specialist.

Purpose of Position

To acquire new business and grow software revenue through the Nashua, Ricoh and 3rd party software solutions.

Requirements:

  • Minimum requirement Matric.
  • Experience in solutions and technology environments with particular skills in software selling.
  • Excellent negotiation skills.
  • Excellent presentation, planning and organisation skills.
  • Excellent communication skills – Verbal and Written.
  • Knowledge of the office automation environment.
  • Must be self-driven, innovative and a strong team player.
  • Solid and proven technical knowledge of office automation management software, Multi Function products, printers and facsimile equipment.
  • Nashua 3rd party software solutions experience. (Scannervision, Laserfiche, Equitrac).
  • A+, N+ certified or equivalent advantageous.

Key Performance Areas

  • Achieve 100% of monthly/annual Solution Sales Targets.
  • Prepare and deliver solutions to clients.
  • Manage accurate forecast commitments and pipeline.
  • Build profitable client relationships.
  • Manage Customer On-boarding & Account Management.

Duties: Some of which include:

  • Acquire and onboard new clients.
  • Ensure a Consultative approach to selling software solutions.
  • Conduct a detailed needs analysis based on consultation.
  • Engage pre- and post-sales support in order to provide clients with effective solutions.
  • Prepare professional presentations and proposals, clearly highlighting their needs, the proposed solution, and the costs involved and the appropriate technology used.
  • Maintain and manage relationships with future clients/strategic account management.
  • Maintain a comprehensive and up to date knowledge of Nashua Ltd Software Solution products and technologies through attending training programs and regular review of technical documents.
  • Engage in networking activity within the office Automation and Information Technology business community.

If you are interested in this vacancy please send CV and copy of ID to Stefan Stander at stefans@nashuawin.co.za.