Buying a new office printer can be a trickier task than you think. There are tons of brands, types, and features to consider. Not to mention all of the unfamiliar jargon you have to muddle through in your quest to find the perfect fit. The important thing is to not rush into an impulsive purchase. As your printer will be one of the most used equipment in your business, the wrong choices in printers can be costly.
At Nashua, we try to make your experience with us as easy as possible. That’s why we’re presenting you with this guide, which will help remove any doubts you might have about choosing an office printer.
Here, you’ll learn about the different breeds of printers available and what you need to do when buying. Also, we’ll explain some of the lingo you might come across when shopping for a printer so you can make an informed choice about the products you choose.
The right printer depends on what you expect from your device. Understanding who will use it and for what will have a major effect on your purchase decision. Will a secretary or receptionist do most of the printing? Or will you have several employees using the printer? Remember that the printing needs of a home office user will be different than those of a small- and medium-sized business and a large, busy organisation.
Here are some practical considerations to guide you:
It’s important to sit down and come up with a list of requirements and features that you need, which we’ll discuss in the following sections.
After you’ve determined your printing needs, it’s time to narrow potential choices down to printer types.
Printer types can be defined in two ways.
The first way is based on the type of cartridge the printer uses. An inkjet printer uses ink cartridges to spray minuscule droplets of ink onto paper while a laserjet printer uses toner powder to form the printed text and images on the paper. Both printer types can produce high-quality text and colour images. However, inkjet printers do a better job at printing photos and colour documents at low volume. When it comes to printing solid black and white documents at high volume, laser printers reign supreme.
The second way to choose a type of printer is based on capabilities. If you want a machine that allows you to print, copy, scan, and/or fax, a multifunction printer is the way to go. Single function printers only let you print documents.
With a multifunction device, you have the choice between A3 and A4 — the size of paper the printer is capable of printing. An A3 device is much larger than an A4 device.
Deciding on a printer type will begin to shape what printer features you will be searching for. Modern printers offer a multitude of features, designed to enhance user productivity. Some features to look out for include:
You should have little trouble finding a service provider offering flexible printer solutions. One of these is the option to purchase or rent your printer. A printer rental will work for you if your business has limited capital. A rented printer can be easily upgraded in a few years meaning you don’t have to deal with outdated technology.
Buying your printer upfront is your best bet if you want complete ownership of your device and are able to afford the initial expense.
Either way, you can be sure that your business benefits from having the latest technology.
You’ll probably notice that there is a lot of terminology surrounding printers and their features. Understanding this terminology can help you find the printer you’re looking for. Some of these include:
Just as with any major business purchase, you should be confident that you are buying the best printer, and that it offers you the convenience you need from it.