When it comes to keeping your business safe, it’s easy to think that CCTV cameras and access control systems alone will do the job. You should keep in mind that threats to one’s safety can come in a number of guises. That’s why it’s important to go beyond the basics to make sure your company is continually improving its safety record.
Consider these ideas to foster a culture of preventative practices, attitudes, and regulations that will make safety a part of your business’ DNA.
Look after access cards
If your employees use scanners or access cards to gain entry to your office, they must do everything to safeguard these keys against loss or theft. Their access card is for their individual use only and should never be loaned to anyone. They should be mindful when visiting public spaces such as restrooms or coffee shops where keys can easily be forgotten. Should loss or theft occur, they must report the incident as soon as possible.
If lost or stolen readers are a regular occurrence at your business, it might be time to replace them with facial readers. They offer enhanced security because a person’s biometric features cannot be transferred, meaning the approved user must be physically present at the point of identification in order to gain access.
Make sure windows and doors are properly locked
If you have employees coming into the office outside normal working hours, it’s their responsibility to check that all windows and doors are locked and that the alarm system is activated when they leave. For extra measure, they should also notify or check-in with the building’s security personnel when working late or on weekends.
Take advantage of CCTV cameras
Health and safety risks can increase when working alone during after-hours. If possible, employees should choose a space that’s monitored by CCTV. They should also park their vehicle near security cameras which act as a deterrent.
Secure all personal belongings
Employees have a duty not to be negligent in ways that can lead to personal belongings being stolen. They must ensure that all items of value are appropriately stored in a safe place such as a locker, desk drawer, or cabinet.
Don’t prop doors open
Doors leading into the office or private areas in the building should never be left unbolted, unlocked, or propped open. In the event that doors need to stay open for installations, renovations, or large deliveries, have an employee keep an eye on the reception area or escort visitors to restricted areas.
Never allow tailgating
One of the easiest ways for a criminal to gain entry into your business is by “tailgating” your employees as they enter or exit their workplace. Employees should never swipe in or keep the door open for unauthorised people, as this can have serious consequences. Visitors should be asked to report to the security desk if they need to enter the building.
Immediately notify others of any hazards
Training your employees how to notice and report suspicious activity – like a person trying to access the building without proper authorisation or a person who seems to be conducting surveillance on the building’s entrances – will ensure you can address issues before theft or injury occurs.
Put learning at the heart of your organisation. In the workplace, a learning culture places high importance on continuous learning across the organisation. It encourages individuals to be curious and continually self-develop, both professionally and holistically.