Employee time and attendance management is a critical aspect of running your business. It can make or break the productivity of employees, the efficiency of day-to-day operations, and the profitability of your organisation.
Whether you have 10 or 100 employees working for you, time and attendance has become highly complicated — especially when your business is still relying on manual ways of getting things done such as punch clocks and register books.
Without a fool proof time and attendance system in place, you can easily find yourself dealing with inefficiencies, inaccuracies, non-compliance with working time legislation, and in some cases even employee fraud. These issues could even be occurring in your business every day without your knowledge.
Overcoming these challenges will have a positive impact on your operational efficiency and revenue goals. That’s why it’s important to recognise your time and attendance issues and address them immediately. But how?
When it comes to managing employee scheduling and time tracking, Nashua is the leader in the market. Leveraging their global partnerships, experience and expertise in hybrid biometric verification technology, the company delivers a simple way to create consistency in your business.
Nashua’s time attendance terminal is an innovative biometric fingerprint reader for recording employee time and managing access to your premises. When setting up the system for the first time, you’ll need to capture certain biometric features of every employee. Nashua’s technology allows for the scanning of fingerprint/face, finger vein/face and face/iris for verification. The process to record a person in the system is quite straightforward and doesn’t take longer than a couple of minutes to complete.
When clocking in and out of work each day for work, employees simply need to scan their biometric identifier. The system matches the fingerprint or facial features with the data on file to verify the employee’s identity. It eliminates the need to use a proximity card or fob to sign in to work, making the process more efficient and precise.
Aside from allowing you to monitor schedules and workflows, Nashua’s solution can connect to third-party electric lock and exit systems. This means that if an employee has not been entered into the system, he or she will not be able to use the biometric system to get access to the premises.
What’s more, Nashua’s system can easily integrate with payroll software where it automates your payroll administrator’s everyday tasks. It provides real-time information about presence and absences and sends this information to the HR department. Attendance reports can be generated without manual input — you can now see who’s working, who was late or missed a punch without going through paper timesheets. This leads to more accurate payroll processing.
And if you’re worried employees might beat the system during a load shedding, Nashua’s time and attendance system comes with a built-in backup battery that ensures it will be up and running when there’s no power.
If Nashua’s technology sounds like something you feel would benefit your business, keep reading as we dive deeper into the time and attendance obstacles that it can help you overcome.
This is a type of timesheet fraud that often occurs when a business uses the old fashioned punch clocks. Buddy punching refers to an employee clocking in on behalf of another employee who is running late.
Paper-based sheets can increase instances of inflated work hours which leads to overpayment. This happens when an employee arrives late at work or leaves early, but records their hours on the dot.
Manual data entry into a payroll system comes with the risk of typos and mistakes or a dishonest employee adjusting the numbers.
There might be times employees update their timesheets days or weeks after working their hours, which makes it difficult to confirm if the hours they claimed they have worked are correct.
It’s very easy for employees to slip away during work hours for personal appointments and errands when everyone else is too busy to notice or when supervisors and managers are out of office.
Payroll administrators waste a lot of valuable time processing all the time stamp records and making sure they match employee records to ensure the correct pay.
A biometric attendance system is indeed an asset for any business. The very fact that the technology can adapt to be industry-specific and caters to any business model, makes it a worthwhile investment. Add to that its capability to integrate with your access control system and payroll, and it is safe to say that the technology will provide improved employee efficiency, more accurate time and attendance tracking, and better payroll processing
If you have any more questions about our biometric time and attendance systems, then we will be happy to help. Contact us for more information on how this hybrid solution can help your company or small business.