Maybe you’re thinking about buying an office printer for the first time. Or, you’re finally ready to replace a printer that is slow or has become outdated. At some point, you may wonder where to get started selecting the printing solution for your needs. Not all office printers are created equal; they come in different shapes and sizes, with different features.

If you’re currently in the market looking for the best office printer, we bring you this guide that will help you make an informed decision. We’ll explore five of the most vital aspects to consider when making your selection. 

In order to choose a suitable office printer, you’ll need to understand your organisation’s current and future printing requirements. Think about what your staff will use the printers for. Do they just need to print a couple of documents in black and white once in a while… or do they regularly print high-volumes in black and white and colour? Do they just print, or need to scan and copy as well? When it comes to the right printer, you’ll have a few different options.

Inkjet vs Laserjet Office Printer

Inkjet printer: Inkjet printers use liquid ink stored in a cartridge to print images. Inkjet printers are a great choice if you’re going to be printing a small volume of documents regularly and need high-resolution coloured images.

Laserjet printer: Laserjet printers create prints by melting toner powder onto paper. This type of printer is known for its durability and ability to print large volumes of monochrome and colored documents on a regular basis.

Types of printers: MFP vs SF

Single-function printer: Available as inkjets and lasers, single-function printers serve one basic need – printing only – at impressive printing resolutions and speed.

Multi-function printer: In addition to printing, a multifunction device can meet your needs for sending and receiving faxes, making copies, and scanning documents without buying separate equipment.

Other considerations when choosing an office printer

Speeds: Sluggish printers are not only frustrating; they result in reduced workplace productivity. If your business has multiple users printing different types of documents throughout the day, it’s important that your printer keeps up with the demand. Modern printers offer you outputs of over 50 pages per minute to speed up workflows. 

Wireless printing: A wireless printer is the way to go if your work style doesn’t require users to be at their desks or in the office at all times. It provides users with the ease of printing from virtually anywhere and from any device. 

Sustainable printing: If reducing waste is a top priority for your business, advances in technology allow your business to implement sustainable printing practices with no effect on quality. With features such as toner savings, high-ink yields, automatic two-sided printing, Find-Me printing, and quick warm-up times, your business can show its eco-friendly credentials. 

Print management solutions: Do you need to keep a close eye on your print processes? If so, it can be a stressful, time-consuming task. One way your business’ printing can be streamlined is by investing in a printer that allows for easy implementation of print management software. This software can help you keep track of your business’ print spending and offer solutions to help control costs.

Final thoughts

An office printer is a significant investment in your business’ productivity and efficiency. That’s why you can’t afford to go wrong when choosing the right printer solution. With so many options available, we recommend working with a printer expert like Nashua to get clarity about what you really need.