Why your company should switch to using e-signatures
There are many digital innovations your company can harness in order for business operations to become more streamlined and modernised. Voice over Internet Protocol, for example, lets you make calls using your internet connection and is an efficient alternative to traditional phone systems, which are gradually becoming obsolete. The e-signature is another digital innovation your company can make use of. A prevalent feature of managed document solutions, e-signatures are a secure and hassle-free alternative to traditional pen and paper signatures. Here’s why your organisation should switch to using them.
Conventional signing processes usually involve printing documents first, then signing them, scanning them back into a digital format and mailing them to the intended recipient. In some instances, signed hard copies have to be mailed via postal services. With e-signatures, the document workflow is greatly simplified, as well as sped up. All the signer has to do is electronically transcribe their personal signature onto a digital version of the document in question. There is no printing or scanning involved. With the somewhat tedious process of document signing reduced, a greater amount of time can be spent on business tasks that are more important. Also remember that a quickened and simplified signing process means quicker turnaround, so whoever is expecting the signed document will be satisfied sooner rather than later.
Saving money and resources
There’s no doubt that your business will still rely on print solutions and all the equipment that comes with it, from paper to ink cartridges. But e-signing gives you the chance to be a lot more thrifty when it comes to the use of this equipment. Switching to e-signatures means you’ll be using a lot less paper and ink than you would if you were going the more traditional route of printing documents in order to have them signed. All you need is a device, be it a laptop or a smartphone, on which to sign the document. You’d also be saving electricity by not having to use your printer quite as often. The overall result of all this thrift is that you’ll be saving money by not using expensive resources as much or as frequently as you usually would. And seeing as your use of both paper and electricity will be somewhat reduced, you will also be benefiting the environment.
Apart from being hassle-free and a good way of saving on valuable resources, a document bearing an e-signature is more secure than a printed and physically signed document. Physical documents can easily be damaged, tampered with or even lost if they’re being delivered by hand. Meanwhile, an electronically signed document cannot be edited. In its digital format it stays intact, signature and all, from the moment it is drawn up to the moment it is sent off.
E-signatures are a modern innovation that will benefit your company in numerous ways. Harness it, and you’ll find that certain administrative processes will be quicker and more hassle-free. You’ll also find yourself saving up a lot more on money, office resources and electricity. Also remember that e-signing is a lot more secure. With it, you’ll know that the documents you send will be safe from damage or any kind of tampering. Like so many digital tools in use today, e-signatures make business processes a great deal easier.